Hire Purchase

In business one requires different types of resources varying from simple tools to big machineries, men power, land, finance etc. The tools and machinery and such assets may be needed for a temporary period or a very long period. One may have adequate finance to purchase those or may borrow finance for fulfilling the need. But some may neither have adequate finance nor are in the position of borrowing the sum. What alternative is left to them? They can acquire the asset on rent, on credit, on installment or can go for hire purchase. They simply need to enter into an agreement.

Hire Purchase System

Hire purchaser takes the possession as soon as an initial installment of the price is paid but the ownership is obtained only after all the agreed number of subsequent installments are paid. However in case of default, the vendor can take back the possession of goods. It is also relevant to state that the sums paid by the hire purchaser, prior to the repossession of goods by the hire vendor, are treated as hire charges for using the property and the same are never refundable. The installments include interest and depreciation charges.

A hire purchase agreement differs from a credit-sale agreement and sale by installment because under these transactions ownership passes on signing the contract. Under this method, the purchaser does not need to spend the entire amount in one go or borrow a large amount of money, rather can procure the right for the immediate use of an asset. It is a financial facility that permits the use of asset in return of regular payments without transferring the ownership. In addition, the hirer acquires the right to buy the asset, after the use of an asset for a particular period on paying a small or nominal amount of money.

The acquisition of asset, specifically the expensive capital asset, calls for careful financial planning. There is no point making outright cash payment, but prudent to adopt the ways of spreading the cost over a period of time to match or coincide with that of generation of revenue by business. The hire purchase system is believed to be the most common source of finance for investment in capital assets.   

The assets that are suitably financed through this method are like:

• Tools
• Plants and machinery
• Cars
• Commercial vehicles
• Agricultural equipment
• Computers including software packages
• Office equipment, etc.

The system of hire purchase is governed by the Hire Purchase Act 1965.  This Act defines a hire purchase as "an agreement under which goods are let on hire and the hirer has an option to purchase them in accordance with the terms and conditions laid in the agreement”. The agreement defines very clearly and specifically the terms and conditions to be followed by the hirer and the owner:

1. The owner of the goods would pass them to the person who would pay an agreed sum of amount in cash or by cheque as specified or agreed upon, in the specified number of periodic installments;
2. The ownership of such goods would pass to such person only after the payment of last installment by the hirer in the manner as agreed upon;
3. The hirer has the right to terminate the agreement at any time before the transfer of such property.

Terms used in Hire Purchase Agreement

There are many terms that are used in hire purchase transactions and accounting, but only few are explained here.

1. Hirer: Also known as hire purchaser, the one who purchase goods under hire purchase agreement
2. Hire Vendor: The person who sells goods under hire purchase agreement.
3. Cash price: It is actual price of goods charged under normal cash sale or the price at which the goods may be purchased by hirer for cash.
4. Down payment: Down payment means an initial payment payable by the hirer at the time of entering into a hire purchase agreement.
5. Hire purchase price: The total amount payable under the terms of hire purchase agreement in the form of down payment and installments. In other words, the total of down payment and installments is called hire-purchase price. Hire purchase price = Down Payment + Installments. Since, installments are spread over a longer period, the seller charges interest and it is included in the aforesaid installments.  Hence installments include payment towards cash price financed and interest on the amount financed. Hire-purchase price = Cash Price + Interest
6. Hire purchase charges: Hire purchase charges are the difference between hire purchase price and cash price.  These charges are known as interest.

Calculation of Interest

The hire purchase price consists of (a) payment towards cash price, and (b) the interest.  The interest is charged on the unpaid cash price, which decreases with every installment paid.  Hence the amount of cash price and interest is not the same even in equal installment for the simple reason that on every next installment, charge for interest decreases and payment for principal increases.

Issues to look out for in a hire purchase (HP) agreement

Hire purchase (HP) is a way of buying equipment without having to pay for your purchase in one go. Payments of capital and interest are typically spread over three to five years. However before you go ahead and sign on the dotted line it is worth asking a few questions.

Before you sign any agreement, you need to know:

• How long will the agreement run for? How many installments will you be committed to paying?
• Are all the installments the same size, or - for example - are you paying less initially but a large payment (a 'balloon payment') at the end of the term?
• What does the installment payment cover, exactly? For example, does it cover servicing, or consumables?
• Who has responsibility for insuring the equipment? If you, is the cost of insurance included in your payments, or do you have to arrange that separately?
• Is there a usage (e.g. 'cost per copy') charge, and if so, what exactly is it? Will it be based on your actual or your estimated use? (Be careful: it is easy to be landed with a very expensive contract because of confusion over usage charges.)
• If the payments cover the use of consumables (for example, toner for photocopiers), exactly what consumables will be delivered, and when? What are the delivery charges, if any?
• Who has responsibility for keeping the equipment safe?
• What happens if it does not work properly?
• What happens at the end of the agreement? Does the equipment belong to you? If not, can you extend the agreement, and if so, is this at a reduced rate? Alternatively, do you have to give notice to end the deal?
• What is the tax position? (If you are buying the equipment, you should be able to claim capital allowances; if you are leasing it, you should be able to set the lease payments against your taxable profits).
• What is the position on VAT?
• Do you have to show your financial liability on your balance sheet?
• What happens if you cannot keep up the payments?

Using HP to purchase items for your business is like taking out a loan secured on the equipment. Always compare the cost of hire purchase with that of other finance, such as a bank loan.